How Do I Fix Lines That Are Too Long to Read in My Gmail Inbox?
Gmail has come a long manner. It's not perfect and occasionally prompts ripples of outrage across its user base. Simply let's be honest, with Gmail yous get plenty for zippo.
As a web app, Gmail is a constant work in progress, simply the amount of nether-the-hood power is astounding. Certain, there are plenty of browser add together-ons and extensions that can enhance Gmail specifically, far beyond its original parameters. However, non as of power-user tech in Gmail requires special accessories. Plenty is possible without always installing something extra.
Mastering fifty-fifty a few settings will help you have full advantage of what Gmail has to offer across the basics. Let'due south get started.
Shortcut Cheat Sheet
Gmail is chock full of keyboard shortcuts for only most everything you lot can do; many but crave a single click (hitting the C cardinal to start a etch window, for example). Click Shift+? to see them all. Enable this by clicking the gear icon on the top correct and selectCome across all settings > Keyboard shortcuts > Keyboard shortcuts on. Any new shortcut in here will overwrite the defaults. Click Save Changes push button at the bottom to make them stick.
Use Multiple Accounts
If you're a Google super fan and have multiple Google/Gmail accounts (even a Google Workspace business relationship from piece of work), there's no demand to sign in and out constantly. On the desktop (using Chrome, Firefox, Border), you can sign into multiple accounts at once. Each can occupy a tab and stay signed in. Click on your account avatar on the top correct and selectAdd another account. Then, to switch betwixt accounts, click your avatar again, and click the desired account; no password entry required. The default account is the one y'all signed in with first.
Yous can likewise put the Chrome browser to work to keep your multiple accounts (or accounts for other people that employ the computer) separate but usable using Chrome Profiles. Click the profile icon at the upper right of your browser window (information technology probably looks like your Google account avatar motion-picture show), click the Pencil icon to give that Contour a name, then click Add at the bottom. You'll become a new Chrome Profile sign in page to utilize here.
Add Third-Political party Email Accounts to Gmail
Do you love the Gmail interface, merely don't want to requite upwardly your Yahoo, iCloud, or Outlook email address? Not a trouble. Google lets you add 3rd-party email accounts to the Gmail mobile app, which brings Google features like spam filtering and a tabbed inbox to those accounts.
Y'all need to accept at least i Gmail business relationship first for information technology to work. To set up it upwardly on mobile, click your avatar in the Gmail app and selectAdd another account. Option the type of account you wish to add together and enter the credentials. You can then access one inbox at a time, or see all your email in one unified inbox on your phone or tablet. Go back to the avatar and selectManage accounts on this device to deactivate or delete an account after.
On the desktop, tap the gear icon and selectSee all settings > Accounts and Import > Bank check mail from other accounts > Add a mail service account. In the pop-upward window, blazon in the email address you want to link, click Next, and selectLink account with Gmail.
Check Which Apps Have Access to Gmail
Linking frequently used services to Gmail can exist a time-saver, just you lot may want to occasionally bank check which apps have access to your accounts. Go to myaccount.google.com/Security, scroll down to the Tertiary-party apps with account access section, and clickManage tertiary-political party admission to disconnect whatever apps you lot don't need.
Send Messages Later, On Schedule
Scheduling a message to be delivered at a later time used to require third-party services, but information technology's now built-in. Write your message, click the driblet-down menu arrow next to the Transport button, and either pick a quick schedule option or select Pick date & fourth dimension to become specific.
Try to Be Confidential
Confidential Mode for Gmail gives y'all a granular degree of control over who tin can run into your info in an email you send, and for how long the message is available. Plough it on pastclicking the Confidential Style lock/clock icon at the bottom of a compose window. You lot'll go options to set upward expiration dates on the message; subsequently that date, the message disappears and the person only sees a "message has expired" notice. You can too limit what the recipient tin practice, such as locking down the power to forward it or download attachments.
Send From a Different Electronic mail Accost
You lot may have many Gmail-based accounts or multiple addresses on the same account. Gear up all those addresses upwardly in your primary Gmail, and make it look like you're sending from a completely unlike account, either all the time or on a per-bulletin footing. Go toSettings > Accounts and Import > Ship Mail As, where you can add multiple email addresses. This is groovy if you ship a lot of messages on 1 account, only desire replies to get to another.
Don't Just Label Spam, Block Senders
Someone bothering you? Gmail lets you cake private senders. On desktop or mobile, select the three-dot menu side by side to the Answer arrow push button on a bulletin and selectBlock [Username]. Whatsoever future messages from that email address will so exist sent directly to your spam folder.
Unsubscribe to Everything
Getting a lot of newsletters and other junk you don't want? Nigh have an Unsubscribe link at the bottom of the bulletin. Gmail (mobile and desktop) also sticks anUnsubscribe link at the Tiptop of the message, right next to the sender'southward proper name, if it can detect the unsub link in the bulletin.
For easy cleanup, type "unsubscribe" into Gmail search. You'll get a list of every bulletin that has the word listed. Become through each. This is as close equally you can become to bulk unsubscribing without a third-party service. For more, read How to Unsubscribe From Unwanted Email.
How to 'Undo Send' in Gmail
We all know the panic of hitting "send" on an email also soon. With Gmail, you tin add a buffer to recall a mistakenly sent message. The feature, dubbed Disengage Send, is on by default and you can't deactivate it. Merely y'all can adjust how long y'all get to unsend an e-mail. Click the gear icon and selectSee all settings > Full general > Disengage Send and click the drib-down menu to select how long you want to be able to undo a sent message (5, 10, 20, or xxx seconds). Then scroll to the lesser and Save Changes. Whenever y'all ship a message, you'll see an Disengage link in a black box floating at the lower-left of the screen on desktop and the lower-right on mobile.
If yous click the link before the time runs out, your message will non get out. You'll get a take a chance to re-edit it, or delete it entirely. You can even undo discards, so when you delete a bulletin in progress, yous tin bring it dorsum and get-go again.
Drag Messages or Labels
Gmail has labels, not folders. They're functionally the same, albeit discomforting to those used to the whole folder paradigm. It's easy to drag a message from the inbox to a label and thus file it away, archived for futurity searches. But if that message in the inbox requires further attention, you can do it backwards: Drag the label from the left sidebar to the message. Information technology stays in the inbox but is fix for time to come archiving.
Send+Annal
Label a message before it'due south sent by clicking the More Options menu at the lower-right of the compose window. Y'all can then archive it instantly when sent. To set it upwards, go toSee all settings > General > Send and Annal > Prove "Send & Archive" button in respond. If a reply you're composing already has a characterization, you'll see a new button called Send+Archive (though it doesn't actually say "annal," it shows Gmail'due south annal icon: a file box with a down arrow on it.) Click that button and the entire thread gets archived to the pre-assigned characterization.
Email Address Disguises/Aliases
Gmail ignores periods in your email accost. So [email protected] is the same as [email protected] or even [electronic mail protected] They all become to the same person. This feature might seem useless, but yous tin can still see the pattern, so it's a peachy play a joke on for signing up for newsletters or sharing your email accost—you lot can tell who's sold your name to spammers, for instance.
Gmail also ignores anything subsequently a plus sign (+). So[email protected] goes to the same place as[email protected]. This alias is incredibly handy for filtering messages, as Gmail filters practice see what's afterward the plus. Thus, if you sign up for every newsletter with[email protected], yous only need to filter on letters sent to that address, rather than on every individual newsletter sender. (The downside is that many services don't permit sign-ups with e-mail addresses that have "optional" characters like a plus sign.)
Ability Your Search
The quickest mode to do a power search in Gmail is to click the down arrow in the search box, which produces a full search dialog box. But Gmail supports many search operators. For example, blazon "in:trash" and "in:spam" to merely search those folders (they're unremarkably skipped). Or restrict a search to only "in:inbox." Use "label:" followed past the label/folder name to merely search that folder. The "filename:" followed by an actual file's proper noun finds specific attachments.
Utilise a minus sign (hyphen) to search one thing and not another: "dinner -movie" would only discover messages that say "dinner," just skip whatsoever that mention "moving picture." The other Boolean operator supported is "OR" (all caps).
Response in a Tin
Stop typing and so much, especially the same bulletin over and over. Templates—previously called "canned responses"—are a must for repeated, redundant, repetitive emails. Plow it on viaSee all settings > Advanced > Templates > Enable. Scroll downwards to Save changes, and Gmail will re-load. Create a new e-mail and type up a canned response. Click the ellipsis menu in the lower-correct corner of the message and select "Templates." Here, y'all can save the message you simply typed as a template for future messages, or apply an already-saved template to the current window. If you re-write the canned reply, yous tin re-save it with the same proper noun for future use. (Withal, in this case there is an extension that makes this kind of matter a lot easier, called Magical, which works in more than simply Gmail.)
Get Smart
Smart Reply is a motorcar learning tech that prepares iii, short appropriate replies to messages you receive. A single tap on the offered answer adds it to the response window, where y'all can send it off or write more. It appears in the Gmail apps for iOS and Android likewise as on the desktop web interface. If y'all find these suggestions annoying, plow them off viaSee all settings > General > Smart Answer > Smart answer off, so scroll downward to salvage changes.
Similarly, Smart Compose will suggest words or phrases to utilise as you type an electronic mail. If y'all blazon, "I promise you lot," for example, you might see "are well" appear in grayed-out text. If that'due south what you meant to say, striking the tab key and Gmail volition automatically insert "are well" into your message. If not, proceed typing and the suggestion will disappear. To turn this off, head toCome across all settings > Full general > Smart Compose > Writing suggestions off, so salve changes.
Sign Out Remotely
You can admission Gmail from multiple devices at the same fourth dimension. Sometimes, you might stay signed in when you lot don't mean to (on, say, a public reckoner), or worse, suspect someone of using your account behind your back (plow on two-factor authentication to avert that). On the desktop, scroll down to the bottom of your inbox. In the fine print at the bottom of the page, it saysLast business relationship activeness, followed by a fourth dimension. Click theDetails link underneath it to run into all the action for the account. If something looks fishy, do a Google Security Checkup and deactivate open sessions on other devices.
Hit the Mute (or Snooze) Button
Mute email threads you lot want to banish. In your inbox, click the checkbox next to the thread in question, click the ellipsis icon up tiptop and selectMute; you can also right-click a thread on the desktop to see a menu with Mute. The thread will seemingly disappear, but it remains in the archive fifty-fifty every bit new messages come in. You lot won't see any message in the thread again unless you are the direct recipient, or you search for it.
If you just want to mute a discussion for a set amount of time, correct-click a thread to observe Snooze. If you click snooze, the bulletin disappears from the inbox and comes back after the length of fourth dimension yous specify.
How to Select All Gmail Emails
To select every bulletin in a label in Gmail, you click the checkbox in the upper-left corner, right? Almost. Checking that box selects every chat on that first page of results—and that's limited to 100 items max. If you wanteverything under that label, visible on the page or not, cheque the box and expect for the link at the top of the results that saysSelect all Ten conversations in [Label].
Get Fastened
The outset pull a fast one on for sending attachments: Don't forget to attach them. Thankfully, Gmail will pop up a reminder if your message includes phrases like "I take fastened" or "I have included," and you hit send without attaching anything.
You lot tin elevate and driblet files from the desktop to a Gmail message. Images will be embedded in the message unless you drag the file to the toolbar below the limerick pane. There'southward a 25MB limit per Gmail message. If your file is too big, information technology goes to Google Bulldoze and the recipient gets a link. Yous tin, however, receive attachments totaling up to 50MB.
If you are a big Google Drive user, attaching items that already reside there is not just a breeze, they don't count against the 25MB limit. Click theInsert Files Using Drive icon in the composition window'southward toolbar to selection a file to adhere. This as well gets you lot around the kind of files Gmail blocks, such as EXE files. (For more, see How to Ship Big Files Over the Net.)
Want the same thing for your Dropbox account? Use the Dropbox for Gmail Chrome extension.
Institute a Delegate
You tin can delegate someone else to share control of your Gmail account, be they a visitor admin or your significant other. Gear up up the account underCome across all settings > Accounts and Import > Grant access to your account > Add together another account. The person also has to have a Google or Gmail business relationship of some sort—their email accost must end in the domain name that matches yours. If you go to the path above and find a consul there who you didn't authorize, modify your password immediately—you probably got phished.
Delete Large Messages
If you've come close to using up the 15GB of storage Google provides for free, and you lot don't want to pay for more, delete some messages. Search for "size:xm" where you supercede the x with a number. The "m" stands for megabytes. Whatever bulletin with over 10MB of size probably has some hefty attachments. Save them to your hard drive, just non to Google Drive—that's space yous share with Gmail, and then it won't salvage space.
Got too many Gmail accounts? Check out the video beneath for how to merge them.
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Source: https://www.pcmag.com/how-to/gmail-tips-that-will-help-you-conquer-email
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